The Project Coordinator (PC) will be responsible for assisting the Program Director (PD) in the operational success of federal, non-federal contracts and grants. The PC will work in a seamless team environment to deliver the highest quality services and deliverables of the project. The PC will work closely with the PD, ED, NLBHA team members and other key stakeholders. Reports to and is supervised and evaluated by a PD.
The PC will primarily and largely responsible for the logistics, planning, coordination, team communication systems and support of the project’s activities and operational implementation of webcast, webinar, conference calls, registration, material preparation, developing scopes of work, and trainer coordination. The PC shall assist PD to ensure that program deliverables, workplan goals and objectives are fully operationalized to deliver high quality professional group facilitation, provide technical assistance services, conduct training, and strong collaboration with federal, state and local government agency partners; and the network of providers and consultants/advisors to meet the behavioral health workforce and culturally appropriate models and evidence-based practices and programs needs of the U.S. Latino population.
The PC will support a high functioning project team and help ensure the project’s meets project deadlines, monitors and tracks project activities pertaining to customer, partners, and project deliverables. This position requires a high level of attention to detail, accuracy, quality, and timeline/deadlines. The PC will assist with data collection for program evaluation and monitoring purposes.
Professional Qualifications (Specific requirements include):
- A college degree (bachelor’s degree is required and a master’s degree is preferred) in public health, human services, psychology, counseling, public administration, non-profit management, business administration, social work, project management or other human services degree relevant to the Association’s mission.
- Minimum of three years in the field of behavioral health, health or related field to include language access, interpretation, and translation.
- Minimum of two years of project or organizational management experience and preferred managing high performance teams. Experience having supervised employees, interns and/or volunteers.
- Familiarity or ability to learn evidence-based practices, community defined evidence practices, best and emerging practices, effective at serving Latino populations with substance abuse prevention models, programs, practices, and policies.
- Proficient in using technology as a management reporting and tracking tools and experience working with information technology staff to develop and implement program evaluation and surveys.
- Project management skills managing complex, multifaceted projects resulting in measurable successes and program growth.
- Excellent verbal and written communication skills with exceptional attention to details.
- Personal qualities of integrity, credibility, and a commitment to and passion for NLBHA’s mission.
- Bilingual speaking is highly desirable and preferred. Public speaking experience is desirable.
- The PC will be required to periodically travel to locations in various regions of the country to conduct duties and responsibilities.
- Use of electronic equipment including laptop, workstation, tablets, telephones and working knowledge of other IT programs and applications such as Word Documents, Excel, Power Point, and Publisher. Capable of learning Zoom, Webinar, Doodle, and other cloud data management applications.
Job Duties and Responsibilities:
Planning, Work Plan Implementation & Logistics
- Ability to work in a high-paced, multi-faceted environment, with multiple deadlines, communicating with various partners.
- This position will assist, support and work across more than one program including NLBHA’s signature programs. The PC will manage other non-federal grants or contracts from states or local government agencies, and federal grant programs and contracts to ensure producing deliverables for clients and vendors seeking NLBHA’s professional services.
- Assist in the effective implementation of program activities and conduct planning, preparation, communication, facilitation of groups, coalitions, and coordination across multiple groups. Lead in the coordination of scheduling learning platforms, soliciting trainers and presenters, and assist in data collection for evaluation purposes. Archives and protects files, documents, agency records, materials, videos and other project documentation.
- Coordinate collection of training data, metrics, training registration, notice and event notification of training registrants, training evaluation data, distribution of training sessions, and maintain communication with registrants, trainers, other stakeholders.
- Maintain confidentiality and copyright protection of NLBHA intellectual property and follow IT policies and procedures on data security & privacy.
- Track and maintain project work plan monitoring schedule and quality control oversight of project implementation activities. To include but not limited to, production of project materials, brochures, scheduling and communicating and coordinating the IT team members, partners, project leadership, federal partners and funding agencies.
- Participate and assist in leading project meetings, planning sessions, consulting, and reporting sessions. Maintain and prepare agendas, minutes, updates and multiple communication methods and platforms to maintain integrity and quality of workflow.
- Provide high quality technical assistance, training and professional services that demonstrate effective and culturally appropriate services and support to vendors, providers, community-based organizations, public agencies, and other Latino serving organizations.
- Assist the PD in disseminating and promoting the T/TA of NLBHA’s services to groups, agencies, communities, and national organizations via NLBHA’s website, social media, events, and other platforms and methods. Content will be in both English and other languages to ensure language access to material, notices and other communications that ensure health literacy for the communities, providers and customers served.
- Represent NLBHA at public, community, media events, and other public meetings, conferences, or training sessions in a professional, ethical and culturally appropriate manner.
- Work in collaboration in a multidisciplinary and intersectional approach internally with NLBHA’s other programs, departments and centers in the fulfillment of the agency’s mission, mutual common goals and objectives.
- Perform other duties as assigned by the PD.
Salary and Fringe Benefits:
- Commensurate with work experience, educational credentials, and other qualifications. Factors in lived experience, certifications, volunteer work, internships, and other work experience. Quality employee benefits package includes an employer health insurance contribution, employer retirement contribution, PTO, professional liability, workman’s compensation, paid holidays, and other benefits approved by the NLBHA Board of Directors. The Salary Range for this position for a 1.0 FTE is $48,000.00 – $64,000.00. This is an executive position, and the employee does not qualify for overtime compensation and may work more than 40 hours in a work week. The position requires to work remotely by the agency.
If you are interested and meet the requirements for this position, please submit a letter of interest along with a CV/Resume to Dr. J Rocky Romero, drjrocky@nlbha.org.
